IMS7.4 Purchasing Procedure

1.0   PURPOSE

The purpose of this procedure is to ensure all purchased goods or services for SeaLink comply with specified requirements:

• Goods, materials, supplies, services, etc., are clearly and unambiguously defined on all requisitions placed on the Purchasing department for ordering against requirement.
• Reference is made in purchasing documentation to Standards, Specifications, etc., where compliance is sought.
• Supplementary requirements, such as the supply of Certificates, Safety Data Sheets (SDS) etc., are defined where they are required.
• Liaise with HSEQ Department for HazChem requirements etc.
• Specific transportation, packaging and other similar requirements are defined.
• Company Standard Terms are referenced and supplied.
• Purchasing is conducted with people and organisations that have been formally approved for supply of the required items or services.

2.0   SCOPE

This procedure is enacted when purchasing of goods, materials, supplies, services, etc., which are used in the provision and /or manufacture of our goods or services.

The purchasing of capital equipment is conducted in compliance with our Purchasing of Capital Equipment procedure (IMS7.4.1.3).

Although not mandatory, the purchasing of general consumables used to operate the business generally complies with the requirements herein stated.

3.0   REFERENCES

Other documentation, which may need to be referred to prior or during execution of the following activities, includes:

• IMS7.4.1.Selection and Supply of Sub-Contractors Procedure
•  Hazardous Substance Training Procedure.
•  Hazardous Substance Register.
•  Materials and Contractor Management Plan.

4.0   DEFINITIONS

An item, goods, materials, supplies.

Are all-interchangeable for the purposes of this procedure and generally refer to physical supplies which are used in the conducting of our business activities of supply, servicing, etc.

• Product is generally the result of servicing, repair, and manufacture or maintenance activities conducted by SeaLink personnel.
• Service is either the conducting of activities aimed at the repairing of equipment to the desired level of operability or the provision of advice, technical data, etc.
• Standards are documented, minimum criteria specified for technical characteristics, service provision or for quality systems or other issues.

5.0   REQUIREMENTS

The selection and approval of vendors and subcontractors is detailed in IMS7.4.1 Selection and Supply of Sub-Contractors

The Purchase Orders process is detailed in IMS7.4.2 Purchasing Process

Verification of Purchased Products is detailed IMS7.4.3 Verification of Purchased Products

6.0   EXHIBITS

There is no documentation produced as a result of this procedure, it is produced while enacting the references above.