IMS9.3.1 Planning Hazard and Risk Identification, Assessment Control Procedure

1.0   PURPOSE

This procedure is enacted to establish, implement and maintain documented procedures for hazard and risk identification, risk assessment and control of hazards and risks throughout SeaLink areas of responsibility.

2.0   SCOPE

This procedure identifies the methodology, which SeaLink will use to establish, implement and maintain procedures for the identification and control of hazards and risks throughout the company’s areas of operation.

3.0  REFERENCES

• IMS4.1 General Requirements

• IMS4.2.3 Control of Quality Documents

• IMS5.1 Management Commitment

• IMS9.2 Occupational Health and Safety Policy

• IMS5.4.1 Objectives and Targets

• ISO 45001:2018 Occupational Health and Safety Management Systems

4.0   DEFINITIONS

For the purpose of this procedure ‘job’ and ‘task’ have the same meaning. A job or task shall be made up of steps.

A ‘project’ may be made up of several or many jobs to make up a package of work.

5.0   REQUIREMENTS

Identification of hazards and risks, the associated risk assessments and the control of hazards and risks shall be conducted for all work processes within SeaLink areas of responsibility.

5.1   Hazards are required to be identified, assessed and controlled:

• When planning work processes.

• Prior to purchase, hire, lease, commissioning or erection of plant or substances.

• Whenever changes are made to the workplace, system or method of work, plant or substances.

• Whenever new information becomes available regarding work processes, plant or substances.

5.2   There are many opportunities for hazards to be identified, these include:

• Risk workshops and the hazard and risk assessment process;

• Safe Work Practice development;

• Job Hazard / Safety Analysis;

• The Take Five process

• Incident Reports

• Behavioral Observations

• Inspections. Workplace inspections provide a system of recognising and correcting hazardous conditions quickly

• Workplace Inspection checklist and Forms

• Assessment Checklist

• Experience. Things that personnel on the job have seen or have known to have happened in the past

• By analysis of statistics of Incidents/Injuries we can determine what type of injuries are being experienced and how are they being caused

5.2.1 Prior to any new process being undertaken or where a new hazard has been identified a risk assessment must be completed to ensure that all risks are adequately controlled.

• Major New processes

• New items of major equipment (i.e. greater than $500 000.00)

• Major projects (i.e. greater than $1 000 000.00)

5.2.2 Use the JSA 

• For risk assessment New and Changed processes

• New items of equipment (i.e.greater than $20 000.00)

• New Projects 

• High risk non-routine task

• Introduction of new dangerous goods

5.3   There are 4 levels of risk assessment to be utilised for the various levels of risk that can be met across the company as follows;

5.3.1 Integrated Risk Assessment (IRA)

The IRA process is to be used in the following circumstances or when management determine that it is needed.

• Major New processes

• New items of major equipment (i.e. greater than $500 000.00)

• Major projects (i.e. greater than $1 000 000.00)

The IRA has been developed to assess and identify hazards at the top level of risk management.

5.3.3 Job Safety Analysis (JSA)

JSA is the process used to systematically identify, and record all hazards associated with a task or activity. The JSA follows a step by step approach to the task and identifies all hazards within the step and the controls to be put in place to mitigate the hazards during the task.

The whole work crew must participate in the JSA development in order to provide a greater breadth of experience, technical competence and job knowledge. JSA’s are not to be carried out in the office or crib room but at the worksite before the job is to commence. 

Ideally, the JSA team should include:

• The work crew leader;

• Personnel experienced in the task;

• All other persons that will be carrying out the job;

• Specialists (e.g. Safety or Environmental Professional, Engineers, etc.) as required.

• High risk routine tasks

• Non-routine tasks

• New equipment

• Small project (less than $50 000.00)

JSAs are to be completed on the DataWeb

• Crew access 
• Management access

Once a JSA  has been completed it will be available via the high risk permits e.g. Confined Space, Lock out Tag out.

When a person signs on it will be valid for the current revision of the document. When a JSA is amended or changed, personnel who have signed on to that JSA will drop of the DataWeb list and they will have to sign on again.

5.3.4 Take 5 

• Low to medium risk, routine tasks (the Take 5 must return a ‘Low Risk Ranking’ to continue)

5.4   High risk tasks include:

• Confined space entry

• Trenching or excavation work

• Working at heights

• Hot work (except where working in a hot work designated area or workshop)

• Non-Routine tasks

• High risk routine tasks

• JSA is conducted prior to any of these types of work being conducted.

5.5 For low risk routine tasks an informal risk assessment or Take 5 may be used. If in the event that a Take 5 and its control measure cannot provide a low level risk ranking, a JSA must be completed for the task.

5.6 Medium to High-risk routine tasks should have a Safe Work Procedure (SWP). In the event that a JSA for the same task is developed more than 5 times in a calendar year than those JSAs are to be utilised to developed an SWP.

An SWP may be used in place of a JSA for routine tasks providing there are no changes in procedure. A Take 5 should be utilised to verify this.

5.7 Medium to High-risk non-routine activities may have written procedures to give guidance on risk assessment and control for that activity, although a new JSA may have to be produced when the task is revisited as the process may vary.

5.8 The risk assessment or JSA shall be incorporated into any work permit for the designated high-risk activity. High risk permits will have a section to link a relevant JSA to the permit. 

5.9 Tasks or processes identified as requiring Risk Assessments or JSA’s will be listed in the Risk Assessment Register. The register will contain the date of the initial risk assessment, the due date for re-assessment, who conducted the assessment, risk rating allocated to the task and any actions required as a result of the assessment.

5.10 Medium to low risk tasks identified are required to be re-assessed on an annual basis and results to be recorded in the Risk Assessment Register.

5.11 On the initiation of a new type of work or process not previously identified, a risk assessment shall be conducted of the proposed task to identify the level of exposure to any hazard or risk and any control measures required to minimise the risk.

5.12 Risk Assessment (JSA) approval process.

When a risk assessment is completed on the DataWeb, approval is dependent on the outcome residual Risk score. the following list details the approval sequence.

When a Risk Assessment (JSA) is submitted with a residual risk score of medium or above it will automatically be sent to the approval authority.

Risk Assessments (JSAs) with a residual risk score of low will automatically be approved on the DataWeb. 

When a risk assessment is viewed on the DataWeb the far left column will be coloured either red or green depending on approval status

• Green = Approved
• Red = Not Yet Approved 

6.0 EXHIBITS

DataWeb Links above section 5.3.3